Hosting Delegations

UC Berkeley's Global Engagement Office can provide guidance on appropriate meetings and protocols for international delegations. Please contact geo@berkeley.edu with any questions.

Visa Invitation Letters

Some groups may require an invitation letter to visit UC Berkeley in order to apply for their visa. These letters should state clearly the date of the visit, purpose of the visit and list of invited delegates. Questions about visa invitation letters can be sent to geo@berkeley.edu.

Gifts for international delegates

University of California Policy permits giving gifts to international visitors to express appreciation for the visit, promote goodwill, or as part of customary protocol. Suggested gifts include items with UC Berkeley's logo or seal, Bear Pins, or books written by faculty members. Gifts should be of nominal value and presented publicly to the visitors. Gifts should not be given to obtain influence or advantage. Units hosting large numbers of visitors may consider creating their own gifts for visitors. UC Berkeley's Office of Marketing & Business Outreach has a list of authorized vendors. 

Cultural Considerations

Etiquette and proper protocol vary by country. The following resources may be helpful in familiarizing yourself with the culture of your visitors.

A Note on "Berkeley Time"
Some cultures place a high value on punctuality. Letting guests know about the tradition of starting 10 minutes after the hour, also known as "Berkeley Time," may be in order.

Arranging campus tours for delegations

Visitor Services provides public and private tours for visitors on a space available basis. Private tours can be arranged through tour@berkeley.edu. UC Berkeley Departments are charged $25 for private tours.

Arranging meeting space for visiting delegations

UC Berkeley has limited conference / meeting room space for visiting delegations. Campus Event Facilities are available for a fee. Many departments and units also have space available on a fee basis.

Arranging parking space for visiting delegations

UC Berkeley's Parking and Transportation services sells Invited Guest parking passes for visitors. Parking passes can be left at the East or West Parking kiosks. Unless a department has a designated space on campus, visitors must find their own parking in campus lots. There is no designated bus parking on campus. Suggested bus drop off points are the West Circle, North Gate and Hearst Mining Circle. Due to current construction, drop off at Sproul Plaza is not advised. Buses should return to campus at the designated pick up time. 

Translation Services

UC Berkeley does not provide translation services for international visitors.